Features
What FooodPOS does today
Everything on this page works in the product now. If you need something that isn't listed, ask us before you decide.
At the counter
Take orders and payment
A menu screen laid out the way you design it, and a bill that shows every discount.
- Menu buttons arranged on pages the way you set them in the back office, in your colours and sizes.
- Mark an item sold out for today. It greys out at the till, and guests can't order it from the QR menu.
- Modifiers such as “less sugar” or “add egg”, with a minimum and maximum number of choices.
- Set meals, priced as a fixed set price or as the sum of the chosen parts.
- Counter and takeaway sales without choosing a table.
- Scan barcodes straight onto the bill.
- Discount one item or the whole bill, by percentage or by amount, always with a reason.
- Void an item or a whole bill with a reason, and a note if the cashier adds one.
- A keypad for payment, quick buttons for common notes, and the change shown in large figures.
- Take part of a bill with one payment method and the rest with another.
- Payment methods you set up, such as cash, card, e-wallet and voucher. FooodPOS records how each bill was paid; it doesn't connect to card terminals or e-wallet providers.
- Refund a paid bill. The refund is its own record, and the original bill stays as it was.
- Prices that include tax, prices that add tax, and items with no tax on the same bill, with service charge and cash rounding.
- Staff sign in at the till with a PIN. Administrators always use a password.
On the floor
Know what every table is doing
Your room, drawn once in the back office, on every till.
- Draw your floor plan with rectangle, square, round and oval tables and bar stools, turned to any angle, across several floors.
- The plan keeps its shape on a small tablet and a large screen alike.
- Each table shows free, seated, billed, reserved or out of use.
- Move a party's bill to another table.
- Split a bill by ticking the items that move, with both totals shown as you go.
- Print the bill and reprint it. Printing doesn't close the bill, so the table can still order dessert.
- See today's bookings at the till, in time order, and seat the party from the list.
- Waiter devices take orders at the table without taking payment.
- Follow the floor plan and open bills from the back office too.
QR ordering
Let guests order from their phone
A QR code on the table opens your menu, and orders arrive for your staff to accept.
- Guests scan the code on their table and order from your menu in their phone's browser. There's no app to install.
- Descriptions and a second-language name for each dish.
- Staff accept or reject each order at the till or in the back office, and the guest's phone shows whether it was accepted.
- Prices, taxes and options are checked again against your menu when an order is accepted, never taken from the guest's phone.
- Guests can call a waiter or ask for the bill, if you turn those on.
- Limit how many items, and how much value, one order can carry.
- Print table codes from the till that last for one visit, for today, or until you print a new one.
- Your own colour and welcome message on the ordering page.
- QR ordering needs the internet, at the restaurant and on the guest's phone.
Back office
Set everything up from a browser
Change a price in the back office and it reaches every till.
- Items, categories, modifiers and set meals, with names in a second language.
- A menu designer for the till's buttons: pages, colours and button sizes. One item can sit on several pages.
- A table plan designer for each floor.
- Price levels, so an order type, a table or QR orders can use their own prices.
- Taxes and tax groups, a service charge with its own tax, and cash rounding.
- Order types such as dine in, take away and counter, each deciding whether it needs a table and whether service charge applies.
- Payment methods, and your own reasons for voids and discounts.
- Reservations, with dining shifts that can run past midnight.
- A dashboard for right now: tables occupied, open bills, QR orders waiting, and whether the day is ready to close.
- Every till at a glance: whether it is online, when it was last seen, and bills it hasn't sent yet.
- More than one outlet under one company, with a switch at the top of the menu.
Stock
Know what's on the shelf, and why
Stock only moves when a bill is paid or a stock document is posted, so every number can be explained.
- Give a dish a recipe, and its ingredients come off stock when the bill is paid.
- Record deliveries from suppliers, wastage and adjustments.
- Count a shelf on a count sheet. A blank box means “not counted”, never zero, and only the difference is posted.
- Transfer stock to another of your outlets. It leaves one and arrives at the other in the same step.
- A stock card for every item, showing each movement and the balance after it.
- A store room list with the stock on hand, and anything below its reorder level at the top.
Reports and closing
Close the day with figures you can check
Reports run by business day, so a sale made after midnight counts towards the night it was made.
- Sales by business day, by order type and by channel.
- Item sales, payments, tax summary, staff commission and shifts.
- Download any report as a CSV file for your spreadsheet.
- Open a shift with a counted float, record cash paid in and out, and check the shift's figures at any time.
- Close a shift by counting the drawer, and see how much it is short or over.
- Day end lists what is still stopping you closing, such as a shift still open or a table with a bill on it.
- The tills and the cloud work out a bill by the same rules for tax, service charge, discounts and rounding.
Staff and access
Decide who can do what
Give each person the parts of FooodPOS their job needs, and nothing more.
- Users with a role (Administrator, Manager, Cashier or Waiter) and access groups that turn each permission on or off.
- Nobody can hand out a permission they don't hold themselves.
- The back office menu shows each person only what they are allowed to use.
- Decide for each till whether it may take payment, void or close the day.
- A till joins your restaurant only with a single-use pairing code from your back office.
- Staff records, with commission set per item for each staff category.
- Lost a phone or laptop? Enter your password to sign out everywhere else: every other session, on every device, ends.
- Change your own password, and reset another user's password from the Users page.
Equipment
What FooodPOS runs on
Android tablets and phones
As a main till, a sub till or a waiter device.
Windows PCs
The same till, as a Windows app.
Thermal receipt printers
On USB or the network, with 58mm or 80mm paper, for bills and table QR codes.
Barcode scanners
Scanners that type like a keyboard, with no extra software.
A computer with a web browser
For the back office, at the restaurant or anywhere else.
Each till keeps its own printer setting, so the front counter's bill never comes out at the bar.
Choose the paper width and run a test print from the till before service.
Running more than one outlet? Manage them under one company and switch between them in the back office.
Without internet
When the internet drops
Local first, not offline only. This is the full picture.
Saved on the till first
Orders, discounts and payments are written to the till's own storage before anything is sent.
Sent in order, counted once
When the connection returns, the till sends its saved work in the order it happened. If a reply goes missing and a change is sent again, the cloud recognises it and doesn't count it twice.
Nothing hidden
The floor plan shows how many changes are still waiting to be sent. Anything the cloud refuses is marked in red for a manager, and the rest keep moving.
Connection lost
Connection back
Connection lost
Connection back
Keeps working at the till
- Opening bills and adding items, using the menu, prices and floor plan saved on the till
- Line and bill discounts, and voiding items
- Taking payment
- Printing the bill, marked as provisional
Needs the connection
- Signing in, and pairing a new till
- Opening and closing a shift
- Refunds
- Splitting a bill, and moving a bill to another table
- QR table ordering, including printing table QR codes
- Reports and the back office
Closing the day at the main till also works without the connection, if every shift was closed before it dropped. The cloud checks the close when the connection returns. If a shift or a bill was still open, the till says so plainly and the day stays open until it is closed again.
FooodPOS is built to ride out a dropped connection during service, not to run without the internet for days. A till's sign-in lasts a set time. The till warns you before it runs out, and work saved after that waits until someone signs in again.
Not sure it fits your restaurant?
Tell us how your restaurant works, and ask about anything this page doesn't cover.